Property management & estate agents

SA ID validation for property managers & estate agents

Validate tenant, buyer and contractor ID numbers via the API or web checker. Check structure before your formal customer-identification process.

Try the free web checker See how it works

Free single ID checks for property teams · Under 1 second · API or web interface

Where it fits in a rental or sale file

Applicant or buyer supplies a 13-digit South African ID number
CheckID structural validation (checksum, date, citizenship digit)
Invalid → correct the number before the lease or offer file is opened
Valid → continue to credit, affordability, or FICA identification steps you already run
Contractor or visitor IDs follow the same format check before site access

ID verification challenges in property management

Slow manual verification

Agents waste hours manually verifying ID numbers for multiple applicants, delaying property transactions and losing deals to faster competitors.

Compliance risk

Agencies still run their own FICA steps. Manual ID capture creates messy files when the number fails checksum. Catch those errors before you start formal identification. See How South African ID numbers work.

Incorrect ID numbers on applications

Mistyped or made-up ID numbers on rental applications go unnoticed until later, leaving you with unreliable applicant records and extra follow-up. A structural check catches numbers that cannot be valid, but it does not verify who the applicant is or how they will pay.

Validate IDs through the API or web checker

Choose the method that fits your workflow: the API for property management software, or the web checker for quick manual checks.

API integration

Perfect for property management software and high-volume agencies. Automate ID verification directly in your workflow.

Connect the API endpoint
Add the South African ID validation API to your property management system in minutes
Automatic verification
ID numbers validated instantly when tenants or buyers submit applications
Bulk processing
Verify 100+ applicants simultaneously during high-demand periods

Bulk processing needs Professional

Unlimited verifications + bulk API at R299/month

Web interface

Ideal for individual agents and small agencies. No technical setup required. Start verifying immediately.

Start a free web check
Check an ID instantly without an account or credit card
Enter an ID number
Type or paste one ID number into the web checker
Instant results
See the structural result and decoded details in under a second

Flexible plans available

Free web checks · API Starter (1,000/month) · Professional (unlimited, fair usage)

POPIA for tenant, buyer, and contractor IDs

Tenant IDs are personal information. Prefer a structural check at application over photocopying every ID book into a shared drive. CheckID keeps no copy of the number.

What you retain in your property-management system for leases remains your organisation's purpose and retention decision. See POPIA-aligned tenant screening.

What CheckID does not replace for property teams

Home Affairs verification or proof that the applicant is the lawful holder
A full FICA/KYC programme, credit check, or affordability assessment
Lease drafting, deposits, or eviction process
Site-access security beyond a format check of the ID number

Property management use cases

Tenant screening

Check prospective tenants' ID numbers during the application process. Instantly check ID validity, confirm age for lease eligibility, and validate the citizenship indicator.

Residential rental applications
Commercial lease applicants
Student accommodation vetting

Buyer verification

Confirm the ID number is structurally valid before showing high-value properties or accepting offers. Continue with your own identification steps afterwards.

Property sale pre-qualification
Offer acceptance validation
Investment buyer verification

Vendor & contractor checks

Check the structure of contractors', service providers' and vendors' ID numbers before you record them or award contracts. This does not confirm anyone's identity, so keep your own access-control and vetting steps.

Maintenance contractor vetting
Property service provider checks
Development contractor validation

Benefits for property professionals

Process faster

Screen 10 applicants in the time it takes to manually verify one ID number

Fits into FICA workflows

Structural ID validation helps catch invalid identity numbers before your formal customer-identification and verification steps. CheckID does not replace Home Affairs verification or a full FICA/KYC solution.

Catch bad numbers early

Spot ID numbers that cannot be valid before you sign a lease. It is a first-line structural check, not identity verification.

Cost-effective

Free single web checks, or API Starter from R99/month for 1,000 production calls

Check an ID number and name against Home Affairs records for R39.90. For applicant, tenant and customer checks. A match emails you the details as a PDF, and you get a full refund if the name does not match.

Verify with Home Affairs

Look up a South African company by registration number against CIPC records, for R299. For supplier, tenant and counterparty checks. You get a PDF by email and a full refund if the company is not on the register.

Check a company

API example

Example: validate a tenant ID from your PMS

When an application is submitted, your property-management system can call the single-ID endpoint before the lease file is created. Use bulk only on Professional.

8001015009087 is the public sample ID used across CheckID docs, not a live customer number. Replace YOUR_API_KEY with a key from your dashboard. See the South African ID validation API and 5-minute South African ID validation API tutorial.

# PMS hook after a rental application captures an ID number
curl -s "https://api.checkid.co.za/api/v1/validate/8001015009087" \
  -H "Authorization: Bearer YOUR_API_KEY"

Pricing for property professionals

Choose a plan based on volume. Free checker for agents doing one-off applications. API Starter from R99/month for live PMS calls. Professional for bulk lists and team seats. Full comparison: CheckID pricing for API and bulk plans.

Need help choosing the right plan for your agency? CheckID pricing for API and bulk plans

Property, POPIA, and FICA reading

Read about estate, landlord and visitor workflows, the API and checksums.

Frequently asked questions

How quickly can I start verifying tenant IDs?

You can start immediately with unlimited single web checks and no credit card. If you need API integration, create a free account for a development test key and integrate in under 5 minutes.

South African ID validation API

Does CheckID make a property agency FICA compliant?

Can I verify multiple tenants at once?

Yes. Professional and Business include bulk API and web bulk validation. API Starter is designed for up to 1,000 single production calls per month, while individual web checks remain free.

What information do I get from ID verification?

For each valid South African ID number, you receive: validity status (valid/invalid), date of birth, age, gender, and citizenship indicator (SA citizen or permanent resident). This helps you spot applicant details that do not match what they provided on forms.

Do you offer support for property management companies?

Yes. All paid plans include live chat support. We can also help with integration questions for property management workflows.

What's the difference between the web interface and API?

The web interface is perfect for manual checks - agents log in and verify IDs one at a time through our dashboard. The API is for automated integration into your property management software, allowing automatic verification when applicants submit forms. Both methods run the same structural checks in under a second.

Start checking property applicant IDs

Check one ID free now, then choose API or bulk validation when your workflow grows.

Check an ID free Contact Sales

Free single web checks · No credit card required · Zero ID data storage